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Model Publication Scheme

The Freedom of Information (Scotland) Act 2002 (FOISA) requires Scottish public authorities to adopt and maintain a publication scheme. Authorities are under a legal obligation to:

  • publish the classes of information that they make routinely available
  • tell the public how to access the information they publish and whether information is available free of charge or on payment

The Police Service of Scotland has adopted the Scottish Information Commissioner’s Model Publication Scheme as updated in November 2018. Additional information is available in the Model Publication Scheme Guide to Information (PDF).

Information about the Police Scotland, who we are, where to find us, how to contact us, how we are managed and our external relations.

General information about the authority

Publication scheme and Guide to Information 
Charging schedule for published information
Charging schedule for environmental information provided in response to requests under the EIRs
Legal framework for the authority, including constitution, articles of association or charter

How the authority is run

Description of governance structure, Board, committees and other decision making structures
Names, responsibilities and biographical details of the people who make strategic and operational decisions
Governance policies, including standing orders, code of conduct and register of interests

Corporate planning

External relations

Accountability relationships, including reports to regulators: SPA   
Internal and external audit arrangements: HMICS  , SPA 

Information about our work, our strategy and policies for delivering functions and services and information for our service users.


Description of functions, including statutory basis for them, where applicable: Information on functions and general duties of a Constable .
How to apply for a firearms, pedlar's or snare's licence, warrant, grant, etc. where it is a function of the authority to approve it
Fees and charges for performance of the authority’s function e.g., fee for making a planning application, etc.
Strategies, policies and internal staff procedures for performing statutory functions
Reports of the authority's exercise of its statutory functions


List of services, including statutory basis for them  , where applicable.
Service policies and internal staff procedures, including allocation, quality and standards.

Information about the decisions we take, how we make decisions and how we involve others.

Decisions taken by the organisation: agendas, reports and papers provided for consideration and minutes of Board (or equivalent) meetings
Reports of regulatory inspections, audits   and investigations carried out by the authority

Information about our strategy for, and management of, financial resources.

Financial statements, including annual accounts, any regular statements e.g. quarterly budget statements - The Annual Statement of Accounts for Police Scotland and the Scottish Police Authority is prepared by the Scottish Police Authority   
Management accounts are submitted to the SPA Finance and Investment Committee and are published on the SPA website.
Financial policies and procedures for budget allocation
Reports on budget allocation and expenditure plans are submitted to the SPA Finance and Investment Committee and are published on the SPA website.
Information on financial administration manual / internal financial regulations will be made available at Scottish Government website.
Expenses policies and procedures
Senior staff / board member expenses at category level e.g., travel, subsistence and accommodation
Information about remuneration provided to members of the Force Executive is provided in the remuneration report of the annual accounts - SPA Senior Renumeration.
Pay and grading structure (levels of pay rather than individual salaries)

Information about how we manage the human, physical and information resources of the authority

Human resources

Strategy and management of human resources, including Diversity Monitoring, 
Human resources policies, procedures and guidelines
Employee relations structures and agreements reached with recognised trade unions and professional organisations: Scottish Chief Police Officer Staff Association, Scottish Police Federation  , Association of Scottish Police Superintendents , Unison and Unite  

Physical resources

Information resources

Records management policy and records management plan, including records retention schedule.
Information governance/asset management policies and procedures, information asset list
Knowledge management policies and procedures
List of statistical information published by the service
Freedom of information policies and procedures
Data protection or privacy policy

Information about how we procure goods and services, and our contracts with external providers

Information on the Police Scotland Procurement Strategy can be accessed at: Procurement Strategy.   
Invitations to tender - Listed in the within the Scottish Police Authority area of the Public Contracts Scotland (PCS) website, accessed via the following link and searching for ‘Scottish Police Authority’ - Public Contracts Scotland   
Regulated contract awards are listed in the within the Scottish Police Authority area of the Public Contracts Scotland (PCS) website, accessed via the following link and searching for ‘Scottish Police Authority’ - Public Contracts Scotland   
Regulated contract notices and awards as required by the Public Contracts (Scotland) Regulations 2015 and the Procurement (Scotland) Regulations 2016 are published on the PCS website. The Procurement Strategy required by the Procurement Reform (Scotland) Act 2014 is published on the Police Scotland website.

Information about how we perform as an organisation, and how well we deliver our functions and services.

External reports e.g., annual report, performance statements required by statute , SPA Annual Review of Policing, Scottish Goverment information on Crime and Justice   
Performance indicators (Scottish Crime Recording Standard) and performance against them (Management Information Reports)

Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g., bookshop, museum or research journal.

Not applicable

Open data made available by the authority as described by the Scottish Government’s Open Data Resource Pack and available under an open licence.

Reports currently produced in ‘open data’ format can be found on our Stop and Search Data page.


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